Minutes 9/13/21
MINUTES OF THE JOINT REGULAR CALLED MEETING OF THE TYE ECONOMIC DEVELOPMENT CORPORATION AND THE TYE INDUSTRIAL DEVELOPMENT CORPORATION, TYE TEXAS
MONDAY, SEPTEMBER 13TH 2021
6:00 PM
The Tye Economic Development and the Tye Industrial Development Corporations met for a Regular Called meeting on Monday, September 13th 2021 at 6:00 pm, at 649 Scott Street, Tye, Texas 79563.
- Call to Order – Danette Dunlap Vice-President of the Board of the Tye Industrial/Economic Development Corporations called the meeting to order at 6:01 pm.
Members present – Danette Dunlap, Vada Childers, Ken Arnold, Kenny Dry, Janie Ritter
Members absent – George Deffenbaugh, Barbara Kotrlik
Others Present – None
- Invocation – Given by Vada Childers
- Public Comment – At this time, any person with business not scheduled on the agenda may speak to the Board of Directors. No formal action can be taken on these items at this meeting. Citizens speaking time may not exceed three (3) minutes without the consent of the Board of Directors. – No Comments
- Discuss and Consider: Approval of joint minutes for both TEDCO and TIDCO from August 12th, 2021.
Vada Childers had concerns about item number 7 on the minutes where the boards discussed the Julian Morgan Museum. It was Staff’s understanding that Vada Childers’ motion on item number 7 was to partner with the City to purchase a storage container and install a construction fence with both costs to be split equally between the City and TEDCO/TIDCO, but Vada does not recall a discussion about the fence. Vada mentioned that the City had already voted to install the construction fence themselves and asked Staff to look into this.
Motion made by Vada Childers to Table the joint minutes for both TEDCO and TIDCO from August 12th, 2021. Ken Arnold seconded the motion. Motion carried.
- Discuss and Consider: Approval of financials for both TEDCO and TIDCO from August 2021.
Motion made by Janie Ritter to approve the financials for both TEDCO and TIDCO from August 2021. Ken Arnold seconded the motion. Motion carried.
- Discuss and Consider: Approval of additional funds for an emergency exit door for the SBI Board Room.
Staff informed the boards that the original plan that the boards agreed to at the June 14th, 2021 meeting to have MGJ Contracting install the emergency exit door was no longer possible due to the fact that material costs have risen and MGJ Contracting has been busy and is not able to start on the project. Staff also informed the boards that MGJ Contracting referred us to a general contractor named Cody Lawrence that would be able to start the project quickly with an estimated cost of $4,675.00.
After some discussion, Motion made by Vada Childers to approve the additional funds for the emergency exit door for the SBI Board Room in the amount of $4,675.00 (with total costs split between TEDCO (budget line item 6810 projects general) and TIDCO (budget line item 6830 projects general) and to have Cody Lawrence – General Contractor install the door. Janie Ritter seconded the motion. Motion carried.
- Discuss and Consider: Approval of additional funds for mowing equipment for Donna Kendrick/Kevin Harris Mowing Company.
Staff informed the boards that the mowing equipment that we had agreed to purchase for Donna Kendrick/Kevin Harris Mowing Company at the June 14th, 2021 meeting still hasn’t arrived at Smith Outdoor Power Equipment. Staff has contacted Smith Outdoor Power Equipment on multiple occasions through-out several months and has now been told that the mowing equipment won’t arrive until at least the end of October. Donna and Kevin have found another source for the equipment in Stephenville, TX at Bills Outdoor Supply that can be here within a few days, however the equipment is more expensive than the $6,500.00 that we allotted for the grant. The mower is $6,895.00 and the weed-eater is $369.00.
After some discussion, Kenny Dry voiced his concerns that we have already agreed to a large grant in the amount of $6,500.00 for Donna and Kevin and that if they wanted to go with Bills Outdoor Supply to get the equipment faster, then they should have to pay the additional $764.00, or they could wait until Smith Outdoor Power Equipment receives the equipment and refer to the original grant amount of $6,500.00.
Motion made by Ken Arnold to allow Staff to get the mowing equipment from Bills Outdoor Supply in the amount of $6,500.00 with the balance to be paid by Donna Kendrick and Kevin Harris. Kenny Dry seconded the motion. Motion carried.
- Discuss and Consider: Adopting Resolution R-21-03 and R-21-04 Investment Policies for both TEDCO and TIDCO for the 2021-2022 fiscal year.
Staff presented the Investment Policies for both TEDCO and TIDCO for the 2021-2022 fiscal year. After some discussion, Vada Childers asked that section XII of both policies be re-worded from “a quarterly report to the City Council” to “a monthly report to the Board of Directors” since Staff has been including the investment reports in the financial statements at each month’s meeting.
Motion made by Ken Arnold to adopt Resolutions R-21-03 and R-21-04 with the changes discussed on section XII. Kenny Dry seconded the motion. Motion carried.
- Discuss and Consider: Adopting Resolutions R-21-05 and R-21-06 Proposed Budgets for both TEDCO and TIDCO for the 2021-2022 fiscal year.
Staff presented the boards with the Proposed Budgets for both TEDCO and TIDCO for the 2021-2022 fiscal year with the changes that were discussed at the August 12th, 2021 meeting.
Motion made by Janie Ritter to adopt resolutions R-21-05 and R-21-06. Ken Arnold seconded the motion. Motion carried.
- Executive Session: Section 551.075 (personnel matters) Evaluation for Executive Director of TEDCO/TIDCO Cody Ellis
Danette Dunlap announced that the boards were entering Executive Session at 6:58 PM. It was announced that the boards came back into open session at 7:11 PM.
No votes or action was taken.
- Adjournment: Motion made Vada Childers to adjourn at 7:12 PM. Ken Arnold seconded the motion. Motion carried.
__________________________ ______________________________
Danette Dunlap/Vice-President Cody Ellis/CEO
