Minutes 2/12/24
MINUTES OF THE JOINT REGULAR MEETING OF THE TYE ECONOMIC DEVELOPMENT CORPORATION AND THE TYE INDUSTRIAL DEVELOPMENT CORPORATION, TYE, TEXAS
MONDAY, FEBRUARY 12th, 2024
6:00 PM
The Tye Economic Development Corporation and the Tye Industrial Development Corporation met for a Regular meeting on Monday, February 12th, 2024, at 6:00 PM, at 649 Scott Street, Tye, Texas 79563 in Suite 111.
- Call to Order: – George Deffenbaugh, President of the Board of the Tye Economic/Industrial Development Corporations called the meeting to order at 6:00 PM.
Members present – George Deffenbaugh, Janie Ritter, Linda Parsons, Ken Arnold, Amye Butler, Dannelle Flippo
Members absent – Barbara Kotrlik
Others Present – Mayor Kenny Dry, City Secretary Maria Franco, Hadyn Johnson, Dubya Harwell, David Turbyfield, Baylee Turbyfield, Greg Treadwell
- Invocation: – Given by Janie Ritter
- Oath of Office: Swearing-in of newly appointed Board Members – Amye Butler and Dannelle Flippo.
Executive Director, Cody Ellis, swore in Amye Butler and Dannelle Flippo as Board Members for the Tye Economic & Industrial Development Corporations.
- Visitor/Citizen Comments: – At this time, any person with business not scheduled on the agenda may speak to the Board of Directors. No formal action can be taken on these items at this meeting. Speaking time may not exceed three (3) minutes without the consent of the Board of Directors. No comments.
- Discuss and Consider: Approval of the Audit Report for Fiscal Year 2022-2023 for both TEDCO and TIDCO – presented by Merritt, McLane, & Hamby.
Cheryl Merritt presented the Audit Report to the Boards for the 2022-2023 Fiscal Year. Cheryl mentioned that some assets were cleared off of the books that were listed incorrectly. She also explained the property swap between the City of Tye and TEDCO/TIDCO in regard to the values of both properties. Motion made by Amye Butler to approve the Audit Report for the 2022-2023 Fiscal Year for both TEDCO and TIDCO. Janie Ritter seconded the motion. Motion carried.
- Discuss and Consider: Approval of an agreement between the City of Tye and TEDCO/TIDCO for salary reimbursements and the use of City Hall.
Staff explained that this agreement has been years in the making. Since the reorganization of the Corporations in 2020, there has never been a written agreement between the City of Tye and TEDCO/TIDCO for the reimbursement of employee salaries and the use of the office space in the new City Hall building. Staff informed the Board that the City Council had already reviewed the agreement, but they did not want to proceed until TEDCO/TIDCO Board Members had a chance to review it as well. Staff explained that the agreement protects the Corporations, the City of Tye, the Executive Director, and any future Corporation staff members. Linda Parsons pointed out typos in Section 1A and Section 1B. The typo should be corrected from “September 31st” to “September 30th” in both sections.
Motion made by Dannelle Flippo to approve the agreement between the City of Tye and TEDCO/TIDCO for salary reimbursements and the use of City Hall with the corrections mentioned. Linda Parsons seconded the motion. Motion carried.
- Discuss and Consider: Approval of the joint minutes for both TEDCO and TIDCO from January 8th, 2024.
Motion made by Amye Butler to approve the joint minutes for both TEDCO and TIDCO from January 8th, 2024. Ken Arnold seconded the motion. Motion carried.
- Discuss and Consider: Approval of the financials for both TEDCO and TIDCO for January 2024.
Staff explained that our sales tax income was abnormally high in January due to a sales tax audit performed by the State of Texas. This audit showed that the City of Tye and TEDCO/TIDCO were underpaid by the State Comptroller’s office during the past year, and they issued a 1-time reimbursement to account for this missing revenue along with the normal sales tax for January.
Motion made by Janie Ritter to approve the financials for both TEDCO and TIDCO for January 2024. Linda Parsons seconded the motion. Motion carried.
- Discuss and Consider: Asbestos abatement at 201 North Street – TIDCO.
Staff presented estimates from AML and Alamo 1 to the Board for an asbestos abatement at 201 North Street. Staff explained that this would be the first step in the process of demolition and creating our new downtown area. In the essence of time, Staff recommended to the Board to have TIDCO pay for the asbestos abatement of 201 North Street from Budget Line Item 6830 Projects General, and then have TEDCO pay for the demolition of the building at a later date. Staff also mentioned that the air monitoring has to be completed by a separate company, and that the only air monitoring service in this area is Enprotec/Hibbs & Todd. Staff also informed the Board that the State of Texas Health & Human Services also has fees for an asbestos abatement that will get billed to us directly from the State. The Board collectively chose the AML estimate for $6,200.00, the air monitoring from Enprotec/Hibbs & Todd for $2,750.00, and the State of Texas Fees estimated to be $150.00, for a total cost of $9,100.00.
Motion made by Amye Butler to approve the asbestos abatement at 201 North Street, with work to be completed by AML for the asbestos abatement, Enprotec/Hibbs & Todd for the air monitoring, and the additional fees from the State of Texas for a total of $9,100.00 with funds to come from TIDCO (Budget Line Item 6830 Projects General). Linda Parsons seconded the motion. Motion carried.
- Discuss and Consider: Publishing a Budgeted Project Notice for TEDCO for the demolition of 201 & 205 North Street in the Abilene Reporter News.
Staff informed the Board that in order for TEDCO to pay for the demolition of 201 & 205 North Street after the asbestos abatement is completed at 201 North Street, a notice has to be published in the paper before the Board can hold public hearings and approve the project. Staff mentioned that some preliminary estimates had already been gathered for the demolition and a limit of $60,000.00 would be sufficient to cover the costs.
Motion made by Janie Ritter to direct Staff to publish a Budgeted Project Notice in the Abilene Reporter News for TEDCO for the demolition of 201 & 205 North Street with an amount not to exceed $60,000.00. Amye Butler seconded the motion. Motion carried.
- Executive Session: The Boards reserve the right to adjourn into Executive Session at any time during the meeting to discuss any of the matters listed, as authorized by Texas Government Code Section 551.087 (Economic Development), Project Five O’clock Somewhere & Project Reflection.
George Deffenbaugh announced that the Boards were entering into Executive Session at 6:49 PM. It was announced that the Boards came back into Open Session at 7:30 PM. No votes or action were taken in Executive Session.
- Discuss and Consider: The Boards may take action regarding matters discussed in Executive Session.
Motion made by Amye Butler to table Project Five O’clock Somewhere and Project Reflection until more information could be obtained from the City Attorney. Ken Arnold seconded the motion. Motion carried.
- Discussion Only: Executive Director’s report regarding current projects.
Staff gave an update regarding the electronic billboard for Crane’s Craft BBQ that was installed the previous week, and the Highland Automation machine shop that will be completed soon.
Staff mentioned that an interior cleanout of 315 North Street and 201 North Street will begin soon, and that Staff will gather estimates to replace the blue awnings on the South side of the Community Center.
Staff also informed the Board that the Executive Director will be attending a 4-day Economic Development Conference & Course in Round Rock, TX from 2/27/24 – 3/1/24. This is the first multi-day conference that the Executive Director has ever attended, and it will require a hotel stay and travel expenses such as gas and meals.
- Adjournment: Motion made by Ken Arnold to adjourn at 8:01 PM. Linda Parsons seconded the motion. Motion carried.
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George Deffenbaugh/President Cody Ellis/CEO
